Privacy Policy

Privacy Policy

The Friends of Ripon Hospital (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal information.

1. Who We Are

The Friends of Ripon Hospital is a voluntary organisation that supports Ripon Hospital through fundraising, volunteering, and community engagement.

2. What Personal Data We Collect

We may collect and process the following types of personal data:

  • Names and contact details (such as address, email address, and telephone number)

  • Information provided when you donate, volunteer, become a member, or contact us

  • Gift Aid declarations, where applicable

  • Records of donations and fundraising activities

  • Correspondence and communications with you

We do not knowingly collect data relating to children without the consent of a parent or guardian.

3. How We Use Your Information

We use personal data only when necessary and may use it to:

  • Administer donations, memberships, and Gift Aid

  • Communicate with you about our activities, events, and fundraising

  • Manage volunteers and supporters

  • Maintain our accounts and records

  • Comply with legal and regulatory obligations

4. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

  • Your consent

  • Performance of a contract (for example, administering a donation or membership)

  • Legal obligation (such as HMRC Gift Aid requirements)

  • Legitimate interests in operating and promoting our charitable objectives

5. How We Store and Protect Your Data

We take appropriate technical and organisational measures to safeguard personal data. Information is stored securely, and access is limited to authorised individuals only.

We retain personal data only for as long as necessary for the purposes for which it was collected, or as required by law.

6. Sharing Your Information

We do not sell or share your personal data with third parties for marketing purposes.

We may share information only when necessary, for example:

  • With HM Revenue & Customs for Gift Aid claims

  • Where required by law or regulation

7. Your Rights

Under data protection law, you have the right to:

  • Request access to the personal data we hold about you

  • Request correction of inaccurate or incomplete data

  • Request erasure of your personal data, where applicable

  • Object to or restrict processing in certain circumstances

  • Withdraw consent at any time, where processing is based on consent

To exercise your rights, please contact us using the details below.

8. Cookies and Website Use

If we operate a website, basic cookies may be used to ensure it functions properly. We do not use cookies to collect personal data without your knowledge.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be reflected in an updated version.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

The Friends of Ripon Hospital

Email or postal contact details can be provided on request.

Last updated: JANUARY 2026